|
2025 Exhibitor Registration is now open!
You'll need to log into your employee account to register for a 2025 Solutions EXPO booth. Make sure you have your sign-in information by testing your login here.
LeadingAge Texas would prefer the pre-show contact to register under their profile, however any employee from a company may do so.
For additional questions, please contact Dorothy Ferrick, Director of Events & Member Engagement
dorothy@leadingagetexas.org | (512) 467-2242 x 101
2025 Exhibitor Registration
Make plans and register to join us in 2025 at Renaissance Austin Hotel in Austin for the LeadingAge Texas Annual Conference & Solutions EXPO.
As an Exhibiting Business Member at the Solutions EXPO (May 19 + 20), with full Conference access (May 19 - 21),
you'll have numerous opportunities to engage with peers and prospects through networking receptions, educational sessions, social events, and more. By joining us, you will not only reach your target market, but forge new relationships, gain insights,
and deepen your knowledge of the industry.
Don’t miss this opportunity to connect with dedicated leaders from around the state to boost your brand, expand your reach, increase your leads, and most importantly– support as many aging services professionals as possible.
REGISTER
LeadingAge Texas Annual Conference & Solutions EXPO
The LeadingAge Texas Annual Conference & Solutions EXPO is our most attended event for the year and historically draws over 400 attendees. Our aging services members represent over 200 of Texas' finest not-for-profit retirement housing communities, assisted living facilities, continuing care retirement communities, nursing homes, and home and community based services providers.
LeadingAge Texas is proud to offer Business Members space in our exhibit hall to share information about their products and services, showcase their latest innovations, and connect with attendees.
Check out who joined us in the 2024 EXPO hall. You could be on this year's list!
Who is LeadingAge Texas?
LeadingAge Texas provides leadership, advocacy, networking and education to not-for profit organizations that provide aging services to Texas seniors. Our members lead the industry in quality and innovative care and services for the aging.
Members include: nursing homes, assisted living communities, senior housing, Life Plan Communities, memory care, hospice and home-and-community-based services providers.
Why Exhibit?
Exposure! Prime contacts! Participation in this one event will give your company access to your target market and the visibility you need to stand out from the competition.
- THE BEST VALUE.
Securing a 2025 exhibitor booth provides your team with up to TWO complimentary registrations to the full conference. Our goal
is to provide you the most opportunities to connect with attendees throughout the 2.5-day conference.
- Hint: 2 non-exhibiting registrations for business members will be more than the cost of a booth. Lock in a booth and secure the best rate!
- Increase your leads. Meet people who are interested in your services and want you to contact them about your products, events, and promotions.
- Connect face-to-face with your current clients. Deepening current relationships leads to increased client satisfaction and expanded word-of-mouth
promotion.
- Meet high-quality attendees. With hundreds of dedicated aging services professionals and leaders in attendance, you’ll connect with some of the
best in the field.
- Showcase your latest products and services. Attract new customers and visit one-on-one during designated EXPO Hall events.
- Deepen your knowledge of the industry. Exhibitors are encouraged to participate in all aspects of the four-day conference, including educational
sessions covering a range of topics, as well as the multiple networking events that will be held.
- Let your competition see you. Don’t lose your hold on the market by not showing up. If you’re not there, your competitors will be.
- Connect with your fellow exhibitors. It’s not all about competition, though. Get to know other Exhibiting Business Members and have valuable
conversations about how you’re supporting aging services professionals.
- Meet the people you support. Don’t miss this opportunity to connect with leaders from across the state to boost your brand, expand your reach,
increase your leads, and most importantly– support as many dedicated aging services professionals as possible.
+ Click here to view Sponsorship Packages for maximum exposure at the conference and throughout the entire year
Who Will Attend?
|
|
Administrators
Activity Directors
Board Members
CEOs/Presidents
Development Professionals
|
Dietary Managers
Directors of Nursing
Executive Directors
CFOs
Housing Managers
|
Human Resources Professionals
Marketing Directors
Operations Officers
Social Workers
|
Show Hours
Times are subject to change. Registered exhibitors will be updated if any changes are made.
Sunday, May 18, 2025
1:00 PM - 4:30 PM: Exhibitor Set-up
Monday, May 19, 2025
7:00 AM - 10:30 AM: Exhibitor Set-up
11:30 AM - 1:15 PM: Dedicated Exhibit Hall Time
Tuesday, May 20, 2020
7:30 AM - 8:45 AM: Dedicated Exhibit Hall Time
11:30 AM - 12:45 PM: Dedicated Exhibit Hall Time
2:45 PM - 3:30 PM: Dedicated Exhibit Hall Time
13:45
PM - 6:00 PM: Exhibitor Tear-Down
- Exhibitors receive full conference registration, allowing networking opportunities outside of these show hours.
- Dedicated Exhibit Time: At least 4 dedicated hours in the Exhibit Hall will be honored during the full conference schedule.
Booth Pricing
EXPO Booth
Business Membership Required
prices increase after Dec 31
$2,300
Booths are available for LeadingAge Texas Business Members
- 2025 Business Membership is required to exhibit (Dues: $900)
- Not currently a business member? Click here to apply & learn about all the benefits of LeadingAge Texas Business Membership!
- Process your 2025 exhibitor registration* & we will follow-up with your 2025 Business Membership status and invoice
- *Registration for the 2025 Solutions EXPO prior to submitting a Business Membership application does not guarantee membership approval
Booth Packages:
THE INTERACTIVE EXHIBITOR BOOTH -
Design your booth as a 'can't miss destination' within the Solutions EXPO
- LeadingAge Texas will:
- create an in-person attendance/traffic driver for any exhibitor hosting an interactive booth
- provide more marketing exposure of your booth to attendees
- Description of your interactive booth is due at the time of registration
- Examples include: massage therapist, beverage tastings, essential oil creation, mug engraving, caricature artist, etc. (ie an elevated experience from the usual drawing, raffle, and/or giveaway)
- Highly recommended to host an interactive booth during the 2025 Solutions EXPO
THE STANDARD EXHIBITOR BOOTH
-
All exhibitors are expected to:
- host a drawing, raffle, and or giveaway for attendees
- showcase a service or product
- provide information about your new products and/or services during registration
- provide 3 key qualities why attendees would want to and should visit your booth during the Solutions EXPO
All Booth Purchases Include:
- Full Conference access: Two (2) Full Conference Registrations are included in the cost of registration providing FULL Conference access (May 19-21)
- Includes all educational sessions, networking receptions, social events, and meals offered throughout the 2.5-day conference.
- Need an additional badge? Additional Full Conference registration will be available for exhibitors at the discounted member rate in early 2025, when general registration opens.
- Up to 1 additional registration may be purchased (no more than 3 employees per company).
- Exclusive opportunity with c-suite attendees.
- Four dedicated hours of quality exhibiting time in an enthusiastic and lively environment
- Face-to-face access to over 400 senior living leaders & decision makers
- Exhibiting Company information distributed to attendees
- Pre- and post-conference attendee lists (Attendee name, title and mailing address. Includes email addresses when permission granted by attendee.)
- Attendee connection via the Conference App
- this does not include a scanning feature
- 1 drink ticket per employee per event where an event bar is available
- All booths are either 10' deep x 10' wide* OR 8' deep x 10' wide.
- *The exhibit map is not approved by the fire marshal or official show services contractor and may be subject to change. LeadingAge Texas will notify registrants of any updates as they are available.
- 8' high back drape and 3' high draped side dividers
- Corner booths do not include side divider on isle
- Included: One skirted table, two chairs, and wastebasket
- OR you can customize your booth to either:
- Extra Fee: One pedestal table, two stools, and wastebasket
- No charge: remove the table & chairs (wastebasket still included)
customization's are available until Friday, April 4, 2025. Any updates or changes can not be accommodated after April 4, 2025.
- Company identification sign
- Aisle cleaning
- General overhead lighting
- Exhibit hall is carpeted
Click here for
the Contract with Rules & Regulations.
Please note that by completing the exhibitor registration you are consenting to the contract, rules, and regulations.
REGISTER
2024 Sponsorship Packages
Whether your goal is to build a new client base or reconnect with current clients, LeadingAge Texas is here to help! Select one of our 2024 Sponsorship Packages designed
to enhance your visibility throughout the conference, and throughout the entire year.
Exhibitor Service Contractor
The designated exhibitor service contractor for the LeadingAge Texas Solutions EXPO will be shared at a later date. The Exhibitor Services Kit will include detailed information about shipping, labor, and furnishings. AV, electrical, internet, and F&B are provided directly through the hotel and details for ordering will also be included in the Exhibitor Services Kit. Information regarding the Exhibitor Services Kit details will provided to registered exhibitors on their Details & Deadlines page (shared early 2025 with registered exhibitors).
NO SUITCASING POLICY
Please note that any attendee who is observed soliciting business OR distributing
promotional materials in meeting rooms, exhibit hall, or other public spaces may be asked to leave.
Suitcasing: Any activity designed to solicit or sell products or services to delegates attending a
meeting, conference, exhibition or event without the proper authorization by the event sponsor.
|
